Announcing Secret Santa: templates to copy
Before the invitations from Wichtellab land in the inbox, a short announcement to the team is worthwhile. You can copy and adapt these texts. Replace everything in square brackets with your details.
Announcement by email
Subject: Secret Santa in the team – are you in?
Hi all, we are doing Secret Santa again! Everyone gives a gift to one other person, drawn at random. The budget is [15] euros, the exchange is on [date] at [place].
The organization runs through Wichtellab. In the next few days you will get an email with a link. There you confirm that you are in and add what you would enjoy, please by [date]. Taking part is voluntary. If you do not want to join, just decline.
Best, [name]
Short message for Slack or Teams
Secret Santa! Who is in? Budget [15] €, exchange on [date]. Send me your name and email address and I will add you. You will get an email with a link for your wishes. The draw happens as soon as everyone is done.
Reminder before the deadline
Quick reminder: I still need your wishes for Secret Santa by [date]. You will find the link in the email from Wichtellab. You can add just one wish or finish without any wishes. After that the draw happens.
Message after the draw
The draw is done! You received an email with the link to your match and their wishes. Please do not tell anyone. The exchange is on [date] at [time] at [place]. Budget: [15] €.
Message for the day of the exchange
Today is Secret Santa day! Bring your gift wrapped and without a name. We meet at [place] at [time]. Who can guess who gave them their gift?
Tips for the announcement
- Mention budget and date right in the first message.
- Stress that taking part is voluntary.
- Point out the deadline for wishes.
- Mention that nobody sees who draws whom, not even you as the organizer.
The invitation arrives automatically
Wichtellab sends the actual invitation with the personal link itself, and reminders to everyone who is still missing. So you do not have to hand out links or chase anyone.